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Executive Assistant II (On-site)

Company: GXO
Location: Greenwich
Posted on: March 16, 2023

Job Description:

Logistics at full potential. At GXO, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you'll have the support to excel at work and the resources to build a career you can be proud of.As the Executive Assistant II, you will play a critical role supporting the Chief Financial Officer (CFO). You'll be responsible for a variety of duties, including handling complex calendars, arranging travel, preparing meeting agendas and taking notes at meetings, prioritizing and responding to emails, answering and returning phone calls and organizing and maintaining records. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and GXO.Pay, benefits and more.We are eager to attract the best, so we offer competitive compensation and a generous benefits package, including full health insurance (medical, dental and vision), 401(k), life insurance, disability, and more.What you'll do on a typical day:

  • Provide high quality email, calendar management and travel services to CFO
  • Ensure that the CFO Is always support by anticipating workload and provision of appropriate materials and briefing and agendas
  • Building a Finance annual calendar for CFO and Finance Leadership team
  • Leadership team meeting organization and management: regular meetings, virtual and off-site meetings
  • Carry out accurate booking of global travel arrangements according to policy and comprehensive itineraries produced, recommend suitable agendas for travel and meetings
  • Produce and maintain a yearly timeline of travel and key meeting dates
  • Prepare agendas and documentation, manage guests, attend, maintain action logs for meetings
  • Liaising with key stakeholders on a daily basis (e.g. other business areas, external stakeholders)
  • Venue sourcing, logistics and communications support/management for finance-wide events
  • Expense processing
  • Ad-hoc support with wider administrative tasks and projects as requiredWhat you need to succeed at GXO:
    • Bachelor's degree or equivalent related work or military experience
    • 1 or more years of experience in an administrative or executive support role
    • Advanced experience with Microsoft Office programs, including Visio, PowerPoint, and SharePoint including creating/using charts, graphs, and animations
    • Demonstrated ability to effectively interact with senior management, while maintaining a high level of confidentiality
    • Proven ability to successfully prioritize ever-changing needs and provide accurate updates on issues and status It'd be great if you also have:
      • 5 years of administrative assistant experience, 3 of which were providing support at the VP level
      • Preferred experience in supporting teams who manage capital market desks, equity capital markets, debt capital markets, equity sales or equity research teams
      • Excellent verbal and written communications skills
      • Ability to clearly document discussions without a deep understanding of the subject matter
      • Solid ability to plan effectively for systematic results and organize effectively to achieve greater results; ability to quickly identify, analyze and solve problems
      • Ability to multitask with an innate ability for follow-up and follow-through on all tasks
      • Solid knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and create accurate correspondenceWe engineer faster, smarter, leaner supply chains.GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work.We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers.All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.

Keywords: GXO, Greenwich , Executive Assistant II (On-site), Accounting, Auditing , Greenwich, Connecticut

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