Administrative Coordinator
Company: Imagine Staffing Technology
Location: Greenwich
Posted on: June 20, 2022
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Job Description:
Nature & Scope: Imagine Staffing is currently seeking an
Administrative Coordinator on behalf of our client, an advisory
services provider to capital markets industry parties, located in
the Greenwich, CT area.
This is a part-time opportunity, starting at 3 days per week (about
25 hours per week), paying $40+/ hour based on experience. This
Candidate will work closely with the Chief Operating Officer,
Controller, and Head of Compliance to support the administrative
and financial operations of the company. The role will evolve over
time but is initially focused upon providing immediate support to
the Controller in matters related to accounts payable and
receivables as well as learning administrative matters currently
performed by the Chief Operating Officer. The position is intended
to be a compilation of critical activities which would focus upon
Human Resources-related matters, accounts payable processing,
contracting, and other administrative matters to support the
day-to-day operations of this collaborative 25-person company.
Position Responsibilities:Assist the Controller withAccounting
Support (approx. 50% of role) - Accounts payable processing
activity using QuickBooks. - Invoicing process for monthly and
periodic situations where Pentalpha is required to provide invoices
to clients. - Validation of accuracy of wire transfers received
from existing revenue sources. - Following up on past due accounts
receivables.
Assist COO and Head of Compliance withHuman Resources (approx. 25%
of role) - Recruiting and new hire onboarding. - Maintenance of job
descriptions. - Requisitioning applicable background and drug
tests. - Providing requisite information for payroll and benefit
registration. - Ensuring appropriate manuals are provided to new
hire and acknowledged in a timely fashion. - Ensuring new hires are
assigned requisite online training classes. - Serve as lead with
Paychex to identify HR Compliance-related matters needing
attention. - Maintain staffing-related legal and compliance-related
materials. - Assist in identifying ongoing training and development
opportunities which would be fruitful for the company and its
staff.
Assist the Owner withAdministrative Support (approx. 25% of role) -
Special projects including research-related tasks, - Ordering and
distribution of business supplies, including shipments to all
locations, as necessary.
Qualifications:While it is not expected the candidate will possess
all qualifications below, they must satisfy most of the following
and be willing and able to acquire those not currently met: - A
degree from an institution of higher learning - Previous
administrative experience (Accounting, HR, Office Support) -
Working knowledge of QuickBooks - Working knowledge of Paychex Time
and Attendance system - Intermediate to strong use of Microsoft
Office products including Excel and Word - Experience with human
resources management or support functions ideal - An ability to
manage multiple priorities, works well as part of a team, and
independently - An ability to perform independent investigation and
research - Strong interpersonal skills - Proof of COVID-19
vaccination required - A Notary Public is preferred or willingness
to become one - Advanced writing skills and an attention to detail
- An uncompromised integrity given the confidential nature of
information that the candidate will be handling
Job Specs & Details: - Direct Hire, Onsite - Part-time, 3 days/week
(8:30am-5pm) - $40+/hour (DOE) - Office located in Greenwich, CT
06831
Keywords: Imagine Staffing Technology, Greenwich , Administrative Coordinator, Administration, Clerical , Greenwich, Connecticut
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