Administrative Coordinator

Company: Imagine Staffing Technology
Location: Greenwich
Posted on: June 20, 2022

Job Description:

Nature & Scope: Imagine Staffing is currently seeking an Administrative Coordinator on behalf of our client, an advisory services provider to capital markets industry parties, located in the Greenwich, CT area.
This is a part-time opportunity, starting at 3 days per week (about 25 hours per week), paying $40+/ hour based on experience. This Candidate will work closely with the Chief Operating Officer, Controller, and Head of Compliance to support the administrative and financial operations of the company. The role will evolve over time but is initially focused upon providing immediate support to the Controller in matters related to accounts payable and receivables as well as learning administrative matters currently performed by the Chief Operating Officer. The position is intended to be a compilation of critical activities which would focus upon Human Resources-related matters, accounts payable processing, contracting, and other administrative matters to support the day-to-day operations of this collaborative 25-person company.
Position Responsibilities:Assist the Controller withAccounting Support (approx. 50% of role) - Accounts payable processing activity using QuickBooks. - Invoicing process for monthly and periodic situations where Pentalpha is required to provide invoices to clients. - Validation of accuracy of wire transfers received from existing revenue sources. - Following up on past due accounts receivables.
Assist COO and Head of Compliance withHuman Resources (approx. 25% of role) - Recruiting and new hire onboarding. - Maintenance of job descriptions. - Requisitioning applicable background and drug tests. - Providing requisite information for payroll and benefit registration. - Ensuring appropriate manuals are provided to new hire and acknowledged in a timely fashion. - Ensuring new hires are assigned requisite online training classes. - Serve as lead with Paychex to identify HR Compliance-related matters needing attention. - Maintain staffing-related legal and compliance-related materials. - Assist in identifying ongoing training and development opportunities which would be fruitful for the company and its staff.
Assist the Owner withAdministrative Support (approx. 25% of role) - Special projects including research-related tasks, - Ordering and distribution of business supplies, including shipments to all locations, as necessary.
Qualifications:While it is not expected the candidate will possess all qualifications below, they must satisfy most of the following and be willing and able to acquire those not currently met: - A degree from an institution of higher learning - Previous administrative experience (Accounting, HR, Office Support) - Working knowledge of QuickBooks - Working knowledge of Paychex Time and Attendance system - Intermediate to strong use of Microsoft Office products including Excel and Word - Experience with human resources management or support functions ideal - An ability to manage multiple priorities, works well as part of a team, and independently - An ability to perform independent investigation and research - Strong interpersonal skills - Proof of COVID-19 vaccination required - A Notary Public is preferred or willingness to become one - Advanced writing skills and an attention to detail - An uncompromised integrity given the confidential nature of information that the candidate will be handling
Job Specs & Details: - Direct Hire, Onsite - Part-time, 3 days/week (8:30am-5pm) - $40+/hour (DOE) - Office located in Greenwich, CT 06831

Keywords: Imagine Staffing Technology, Greenwich , Administrative Coordinator, Administration, Clerical , Greenwich, Connecticut