Tax Administrative Assistant

Company: Aston Carter
Location: New York City
Posted on: January 29, 2026

Job Description:

Job Description Job Description Description Key Responsibilities and Duties • Document Management: Organize, scan, and manage client documents, including W-2s, 1099s, and financial statements, both physically and electronically. Maintain organized filing systems and ensure all documentation is complete and accurate for audit readiness. • Tax Return Processing Support: Assist with the assembly, collation, and processing of various tax returns (e.g., individual, corporate, partnership) and extensions. This may include data entry into tax software (like CCH Axcess, Lacerte, or ProConnect) and coordinating the electronic filing process. • Communication and Client Service: Serve as a primary point of contact for clients, answering basic inquiries, managing the inflow of client data via portals, and following up on missing information. They also handle correspondence with tax authorities like the IRS or state departments of revenue. • General Administrative Support: Manage calendars, schedule meetings, process mail (including certified mail and FedEx), order office supplies, and prepare professional correspondence and reports. • Workflow Coordination: Monitor and update tax project statuses in workflow databases to ensure deadlines are met, particularly during peak tax seasons Skills Administrative skills, Microsoft excel, Tax compliance, Customer service, Microsoft office, Outlook, Ms excel, Spreadsheets Top Skills Details Administrative skills,Microsoft excel,Tax compliance Additional Skills & Qualifications - Attention to detail. - MS Platforms. Experience Level Entry Level Job Type & Location This is a Contract to Hire position based out of New York, NY. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York,NY. Application Deadline This position is anticipated to close on Feb 10, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Keywords: Aston Carter, Greenwich , Tax Administrative Assistant, Administration, Clerical , New York City, Connecticut