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Executive Assistant & Office Manager

Company: Confidential
Location: Greenwich
Posted on: January 16, 2022

Job Description:

Executive Assistant & Office ManagerStarting ASAP or Early to Mid January Job Summary & Responsibilities

  • Provides administrative support for professionals of firm, from Managing Directors and Associate level professionals to finance staff
  • Responsible for general administrative duties (printing, scanning, copy, filing, faxing, mail, etc.)
  • Maintains and organizes stock of supplies for office and kitchen; reorders supplies, coffee, etc. as necessary
  • Handles building and parking lot issues and requests, working with and following up with landlord
  • Helps set up new hires (desk, technology, account set up, etc.)
  • Manages calendars and scheduling for the Managing Directors, in addition to general firm meeting scheduling
  • Coordinates and books travel for Managing Directors and occasionally Associates
  • Manages Managing Directors and general office expenses and organizes/itemizes monthly statements for billing
  • Prepares and distributes correspondence, reports/spreadsheets, presentations, etc. as directed
  • Sets up conference room, video equipment, telephonic conferencing, etc. for meetings
  • Manages phone system (creating and updating conference lines, phone settings, voicemail passwords, etc.)
  • Answers main phone line and greets guests
  • Hours: 9:00 am- 5:30 pm Monday through Friday
    Qualifications & Experience
    • Excellent communication skills (verbal and written)
    • Strong organizational and time management skills
    • High attention to detail
    • High degree of integrity, professionalism, and discretion
    • Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)
    • Team player that is also a self-starter and able to anticipate issues/needs
    • A positive attitude
    • A willingness to learn, be trained and adapt
    • Prefer 1+ years of experience in similar office settingby Jobble

Keywords: Confidential, Greenwich , Executive Assistant & Office Manager, Executive , Greenwich, Connecticut

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