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Business Office Manager - Luxury Senior Living

Company: Maplewood at Darien LLC
Location: Greenwich
Posted on: September 5, 2021

Job Description:

Business Office Manager

Maplewood Senior Living is seeking a full-time Business Office Manager in Darien, CT Sunday through Thursday.

Maplewood at Darien, 599 Boston Post Road, Darien, CT

Want to know what makes our employees eager about going to work every day? The people we serve. Being apart of Maplewood requires passion and a desire to help others. Each employee has the ability to touch the hearts of all our seniors and be a part of something bigger than themselves. It’s not just a job. It’s an extraordinary life.

Maplewood Senior Living is a state-of-the-art, forward-thinking senior living provider.  We offer a home-like, luxury environment for our residents, allowing them to live “the good life” in a safe environment.  As an associate of Maplewood Senior Living, you will have the ability to make a profound difference in the lives of seniors each and every day. As we continue to grow, we are seeking a Business Office Manager to become part of our family.  We invite you to take your first step toward a rewarding career with us!

What we offer

  • Competitive wages
  • Flexible shifts
  • Paid training & uniforms
  • Growth opportunities
  • Bonus & incentive programs
  • Competitive Benefits Package: including medical, dental, vision, 401K, company paid time-off, life insurance policy, insurance deductibles and voluntary Aflac insurance for our full-time employees

The Business Office Manager is responsible for supporting the Executive Director and Management Company with the financial duties and human resources of the community, working hand in hand with the management or higher teams. The Business Office Manager supports associates, to ensure a rewarding work place.  S/he may manage other administrative associates and administrative functions such as reception.  This is a department manager role, and may require travel as appropriate (to home office, training courses, etc.). Under HIPPA, every practice or healthcare organization must designate a Privacy Officer. In terms of HIPPA compliance, the privacy officer shall oversee all ongoing activities related to the development, implementation, and maintenance of the organization’s privacy policies in accordance to applicable federal and state laws.

Primary Responsibilities

  • Oversee the department, including front desk associates.
  • Manage day to day operations at the community related to accounting, human resources and billing.
  • Recruit, interview, hire and train new associates.
  • Work directly with home office to ensure accounts payable and accounts receivable processing is timely and accurate.
  • Serve as Community Privacy Officer.
  • Process community payroll.
  • Manage associate benefits including enrollment process.

Education/Experience/Licensure/Certification

  • High School graduate or equivalent certificate; Associates degree preferred.
  • Successful completion of bookkeeping/accounting courses is helpful.
  • 3 to 5 years progressive experience in large office management (100+ employees) is a must.
  • Knowledge of Microsoft Office (Word, PowerPoint, Excel, and Outlook) as well as familiarity with the Internet and its search tools.
  • Strong organizational, oral and written communication skills.
  • Knowledge of Ultimate software payroll system preferred.
  • Knowledge of basic GL and Accounts Payable systems.
  • Knowledge of office equipment and ability to trouble shoot problems.

Maplewood Senior Living conducts pre-employment screening including background check, drug screening and reference checks.

All candidates will be required to show valid proof of full vaccination for COVID-19 before commencing work or commit to obtaining full vaccination within 30 days of commencing work, unless they receive an approved exemption from Maplewood.  Maplewood will require unvaccinated candidates to obtain their first dose prior to commencing work and then obtaining a second dose with in thirty days after the first dose.  Those who do not obtain full vaccination within that time frame, without an approved exemption, will be terminated.  

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Maplewood at Darien LLC, Greenwich , Business Office Manager - Luxury Senior Living, Other , Greenwich, Connecticut

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