Administrator, Office Operations (On-site)

Company: GXO Logistics
Location: Greenwich
Posted on: January 23, 2023

Job Description:

Logistics at full potential. At GXO, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you'll have the support to excel at work and the resources to build a career you can be proud of. At GXO Logistics, we look for employees with a positive attitude who take pride in their work and show dedication to their job. As the Administrator, Office Operations you will be responsible for a variety of duties, including handling complex calendars, arranging travel, expense processing, managing the office space, its maintenance and liaising with all related suppliers and contractors. On our team, you'll have the support to excel at work and the resources to build a career you can be proud of. Pay, benefits and more.We are eager to attract the best, so we offer competitive compensation and a generous benefits package, including full health insurance (medical, dental and vision), 401(k), life insurance, disability and more. What you'll do on a typical day:

• Manage travel, expense reimbursement, calendars and other support services for senior executives
• Serve as the primary point of contact for visiting executives and guests while maintaining a welcoming environment managing logistics such as visitor badges, etc.
• Manage logistics for internal meetings and events (e.g., reserving conference rooms, ordering catering services, providing support to visiting executives and directors while they are onsite)
• Coordinate office safety procedures and scheduling the testing of fire safety systems and assignment of adequate Fire Marshals and First Aiders
• Carry out procurement activities, such as the management and routing of purchase orders and invoices
• Liaise and maintain relationship with external vendors and suppliers (cleaning, maintenance and building management, etc.)
• Maintain supplies for common areas such as conference rooms, kitchens, copy rooms
• Help to maintain a positive office environment including but not limited to organizing office-wide events and activities
• Ad-hoc support with wider administrative tasks and projects as requiredWhat you need to succeed at GXO:At a minimum, you'll need:
  • Bachelor's degree or equivalent related work or military experience
  • 1 or more years of experience in an administrative support role
  • Proficiency in Microsoft Office (Word, Excel, and PowerPoint)
  • Demonstrated ability to effectively interact with senior management, while maintaining a high level of confidentialityIt'd be great if you also have:
    • 3 years of administrative assistant experience
    • Ability to quickly learn and achieve proficiency in new software applications
    • Ability to multitask with an innate ability for follow-up and follow-through on all tasks
    • Self-motivated work style; ability to work well with minimal supervision or in a team environment
    • Excellent verbal and written communication skills; ability to present clean, organized and thorough information and data appropriate for intended audience
    • Ability to establish and maintain effective and collaborative work relationships both internally and externally
    • Strong attention to detail, follow-up skills and the ability to identify and resolve problemsBe part of something big. GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work. We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.
      GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers. All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.
      
      

Keywords: GXO Logistics, Greenwich , Administrator, Office Operations (On-site), Professions , Greenwich, Connecticut